To lead your company and comply with your regulatory environment, you need policies and procedures that work !
Well-written, readily understood Policy and Procedures documents that sufficiently and adeptly explain your company's policies and procedures are critical management tools, especially in this era of HIPAA compliance, Sarbanes-Oxley (Sarbox), and similar regulations.
Complete, accurate policy and procedures documents are often a starting point for establishing and maintaining a comprehensive document-management system, which serves your company in positive ways as it grows. Once established, these documents are a framework for further development. Document maintenance becomes simpler. When these documents must be examined by third parties (e.g., in litigation or before auditors, regulators, bankers, judicial authorities), you are prepared to step up and deliver, instead of panicking and rushing to produce documents under pressure.
The professional policy and procedures writers at Probizwriters develop policies and procedures that serve financial, organizational, and managerial objects. Properly drawn, these finely-tuned policy documents are powerful tools that enable employees, management, investors, bankers, and others to readily understand your company's philosphy, protocol, procedural standards, and compliance readiness.
If you want your employees to use your procedural manuals, if following procedures properly saves you time, money, and reduces exposure to liability, if you want your P&P documents to be applied in practice, then they must be user friendly, both through streamlined, efficient writing, and through an easy-to-navigate user interface.
Some Questions to Ponder:
Are your policy and procedures documents readily understood?
Do they clearly identify issues and objectives?
Are rights or responsibilities vague or subject to differing interpretations?
Are they all written with "one voice?" As part of a whole? With consistency?
Or are they fractured, hobbled or pieced together randomly without central focus?
Are your policy and procedure documents regularly updated?
Do they reflect current technical reality? Or are they five years old?
Do your policies foster an organizational culture? Do you want them to? Are they doing the job?
Professional policy and procedures writers produce user-friendly, efficient policies and procedures that improve performance.
The documents as a group must be clear, concise and well organized. If reader’s fumble and don’t “get it,” or have to struggle to make use of the documents, they will not be used. This overwhelms employees, and costs your company in lost efficiency, and non-compliance.
P&P documents have to make your employees’ jobs easier, give them confidence and a certain comfort level, and enable them to readily understand the how and why and mechanics of their operating steps ... they have to be a tool that employees can rely on and will want turn to for guidance. These documents have to be inviting to your employees, not a turn-off.
A principal benefit of top notch, functional procedures documents is this:
Clarity leads to better employee performance, increased employee satisfaction, accountability, and less confusion about responsibilities. Competent policies and procedures also lower the prospect of employee claims or other forms of corporate conflict. When you must determine cause for holding employees accountable, unambiguous easy-to-understand procedures, policies, and rules are essential tools.
If it's time to implement or upgrade your P & P documents, let's Get it Done Today !